We know that you care how we use information about you, and we appreciate your trust in us to do that carefully and sensibly.  This Notice outlines how we collect and use the personal data of our candidates.

Who does this Notice cover?

This Notice covers all employment candidates of 4Bike and its affiliated companies.  Please check 4bikesbusiness.com for a region- or country-specific notice that may provide additional information, including, for example:

• EU Candidate Privacy Notice

What personal data does 4Bike collect about you, and how do we use it?

The 4Bike company you are applying to controls what personal data is collected and how it is used.  In some countries, this is referred to as the “controller”.

Generally, the personal data we collect from you helps us manage the recruiting and hiring process with you, conduct 4Bike’s businesses, and comply with 4Bike’s legal obligations.

We may collect and use the following categories of personal data about you (some or all may apply to you):

• Identification data
• Contact information
• Demographic data
• Data regarding responses to screening questions
• Background check information
• Previous employment information,
• Data pertaining to work preferences and abilities
• Resume data
• Information on certain health conditions (only where required by law)
• Job interview notes
• Assessment results
• Travel-related records
• Expense data

Collecting and using your data enables 4Bike to administer the recruiting process, including setting up an electronic job applicant HR file; managing your application; conducting assessments; organizing interviews, including arranging or reimbursing for your travel; providing accommodations; processing interview feedback; on-boarding; and conducting background checks and screening.  Your data may also be used to notify you about other 4Bike job opportunities.  We may process your personal data to meet recordkeeping and internal and external reporting responsibilities.  Your data may also be used in investigations or as needed in legal proceedings.

Where does 4Bike obtain your personal data?

Much of the personal data we process is obtained from you, but we also obtain personal data about you in the course of the application process (for example, during interviews or via job assessments).  Other data types may be obtained from third parties, including, for example, from recruitment agencies.

With whom does 4Bike share your personal data?

Your personal data will only be shared within 4Bike where lawful to do so and for legitimate purposes.  4Bike takes appropriate steps to ensure that people who receive your data are bound to maintain confidentiality of the data.

In addition, we use third parties who provide services, including work agencies, in connection with the application and recruitment process.  In providing such services, your personal data may be processed by the service provider on 4Bike’s behalf for the purposes of providing the required service to 4Bike.

We may share your personal data with third parties, who may act as controllers in their own right, in other circumstances, including:

• HR services providers
• Insurance organizations
• Governmental organizations or agencies, including law enforcement
• External advisors (such as legal advisors, accountants)
• Employee benefits providers

Does 4Bike transfer your personal data to countries outside the country/region in which you apply?

We may transfer your personal data to countries outside the country/region where you work, for example, when we or one of our service providers uses employees or equipment in other countries.

How is your personal data secured?

We maintain physical, electronic, and procedural safeguards to protect the confidentiality of your personal data, including security measures to protect against unlawful or unauthorized processing of personal data, and against the accidental loss of, or damage to, your personal data.

How long does 4Bike store your personal data?

If your application for employment is successful and you commence employment with 4Bike, your personal data may be transferred and processed consistent with 4Bike’s Global Employee Privacy Notice. 

If your application for employment is not successful, and depending on local laws, we will generally keep your personal data beyond the end of the application process for the purposes of (i) contacting you for future job vacancies, (ii) to meet recordkeeping requirements, and (iii) for potential use in legal proceedings.

What are my rights under applicable data protection laws?

Depending on the laws of the country/region where you reside, you may have certain rights regarding your personal data  For general questions and queries on privacy and the applicable privacy rights in your country/region, please contact us as outlined under “Questions and queries” below.

Questions and queries?

For non-EU candidates, if you have any questions or concerns about privacy or want to contact one of our data controllers, please contact your 4Bike hiring entity contact.  Alternatively, for EU candidates, please contact the Data Protection Officer (DPO) of your hiring 4Bike entity, if appointed, or send an email to [email protected]

Our business changes constantly, and our Privacy Notice will change also.  You should check this Notice frequently to see recent changes.  Unless stated otherwise, our current Notice applies to all information that we have about you.  We stand behind the promises we make, however, and intend not to materially change our policies and practices to make them less protective of candidate personal information collected in the past.